At AutoPath Recruitment we understand that your privacy is important to you and that you care about how your personal data is used and shared. We respect and value the privacy of everyone and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

We may update this Privacy Policy from time to time (for example, if the law changes) so we recommend that you check this page periodically to ensure that you’re satisfied with any changes. By using our services, you’re agreeing to be bound by this Policy. If you do not accept and agree with this Privacy Policy, you must stop using our services immediately.

If you have any questions relating to this Privacy Policy, please contact us by email at info@autopathrecruitment.co.uk.

Information About Us

We are AutoPath Recruitment LTD, a registered company in England under company number 15934449. AutoPath Recruitment LTD is the controller and is responsible for your personal data. Our registered address is 9 Southbourne, Bromley, England, BR2 7NJ.

Our website is operated by Cyan Distribution Ltd, a limited company registered in England under company number 05650735, whose registered address is Philpot House, Station Road, Rayleigh, Essex, SS6 7HH and whose main trading address is the same.

How Is Your Information Used?

Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate interests.

We will use your data for marketing purposes, which may include contacting you by email and/or telephone and/or text message and/or LinkedIn and/or post with information, news and offers on our services.

What This Policy Covers

This Privacy Policy aims to give you information on how we use, store, collect and process your personal data and applies to our website users, candidates, clients, suppliers and other people with whom we may contact in a business capacity.

What this policy covers:

  • How we collect information & what information is collected
  • Who has access to your information
  • What happens if the business changes hands
  • Failure to provide personal data
  • Your direct marketing choices
  • How long we keep your data for
  • How you can access and update your information
  • Your rights
  • Data security
  • International transfers

What Type Of Information Is Collected From You?

Candidate Data

The personal data we might collect:

  • Candidates name
  • Candidates date of birth
  • Contact details (email address and phone number)
  • CV’s (employment history, education details and any other relevant information
  • Home address
  • References
  • National insurance number
  • Training or qualification certificates
  • ID documents (driving licence, passport)
  • Links to your professional profiles, e.g. LinkedIn
  • Immigration status / right to work / criminal convictions / health
  • Any other information you choose to tell us

We only collect sensitive personal data from you where you have given your consent.

Client Data

The personal data we might collect:

  • Contacts name
  • Contact details (email address and phone number)
  • Information relating to candidates introduced by us
  • Any other information you choose to tell us

Supplier Data

The personal data we might collect:

  • Name
  • Contact details (email address and phone number)
  • Any other information you choose to tell us

How Do We Collect Information From You

Website

We obtain information about you when you use our website. We collect a limited amount of personal data from the user of our website which we use to help improve your experience and to help us manage the services we provide. Like many other websites, our website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. This helps us to improve our website and deliver a better more personalised service.

Equally, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that site as well as our site.

Candidates

Most of the personal data we process is provided directly by you, such as:

  • Sending your CV via email to us or one of our staff members
  • Uploading your CV to autopathrecruitment.co.uk
  • Giving us a physical copy of your CV
  • Sharing information with us upon request
  • Telephone conversations

We may also receive your personal data indirectly, including:

  • Job boards where you’ve uploaded your CV and to which we subscribe
  • Professional profiles like LinkedIn
  • When you apply to job ads posted by us
  • Public domain sources while searching for suitable candidates
  • Through referrals or recommendations

We only use your personal data when permitted by law. The primary purpose of collecting and processing your data is to provide recruitment services and support the recruitment process. This includes:

  • Matching you with relevant job vacancies
  • Providing updates on your current job applications
  • Keeping your employment details and skills up to date
  • Assessing your data against vacancies that may be a good fit
  • Allowing you to submit your CV, apply for jobs online, or subscribe to job alerts
  • Sending your details to clients for job opportunities, with your consent
  • Meeting any contractual obligations between us
  • Meeting our obligations to clients regarding your recruitment process
  • Fulfilling any legal obligations related to your recruitment
  • Sending you targeted, relevant marketing or communications that may interest you. You will have the option to opt out

Clients

We gather Client Data in several ways:

  • Directly from you when you contact us via phone, email and LinkedIn, or when we reach out to you through our business development efforts.
  • From a colleague or associate within your organisation who has provided your contact information.

Additionally, we collect data from sources such as:

  • Publicly available information, including company websites and other online platforms.
  • Professional profiles, such as LinkedIn.
  • Telephone conversations.

We only use your personal data when permitted by law. Our primary reason for collecting and processing Client Data is to deliver our recruitment services and support the recruitment process. This includes:

  • Contacting you regarding recruitment services we are offering or may offer.
  • Keeping a record of our communications.
  • Sending targeted and relevant marketing materials or other communications we believe may interest you.

You will be given the option to opt-out of such communications.

Occasionally, we may use Client Data when it is necessary for our legitimate interests and where your interests and fundamental rights do not outweigh those interests.

Suppliers

We collect Supplier Data either directly from you when you reach out to us via phone, email, LinkedIn, or when a member of your organization provides us with your information.

We gather Supplier Data to communicate with you regarding our agreements, to fulfill our contractual obligations, and to obtain services and support from you.

Occasionally, we may use Supplier Data when it is necessary for our legitimate interests (or those of a third party), provided that these interests are not overridden by your fundamental rights and interests.

Who Has Access To Your Information?

We will not distribute your personal information to third parties unless we have your permission or are required by law to do so.

When we have contact with third parties to supply services to you on our behalf and where any of your data is required, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law. We also do not allow third parties to use your personal data for their own purposes and will only allow them to use your personal data under our instruction.

Candidates: We share your personal information with clients seeking to fill vacancies, to access whether you are a suitable match. We also may need to carry out checks with third parties to verify specific information you have provided us. When we do this we will always ask you for consent. Additionally your personal data may be shared with third party service providers to assist us in the delivery of our services.

Clients: We will share your personal data with candidates as part of our recruitment service to help facilitate the recruitment process. Additionally your personal data may be shared with third party service providers to assist us in the delivery of our services.

We may sometimes process your data outside of the European Economic Area (“the EEA” – The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where we transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.

What Happens If Our Business Changes Hands?

If AutoPath Recruitment changes hands any personal data that you have provided will, where it is relevant to our business that is being transferred, be transferred along and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by us. We will notify you of these changes.

Failure To Provide Personal Data

If we are required by law or by the terms of a contract to collect personal data and you do not provide it when requested, we may be unable to proceed with our recruitment services or fulfill the contract. This could result in delays in the recruitment process, and we may be forced to discontinue your application or placement. Should this occur, we will inform you accordingly.

Your Direct Marketing Choices.

You have a choice about whether or not you wish to receive information from us. If you do not wish to receive direct marketing communications from us about our services, then you can change your marketing preferences at any time by contacting us by email: info@autopathrecruitment.co.uk

How Long We Keep Your Data For

All personal data is processed and stored securely, for no longer than is necessary. We will comply with our obligations and safeguard your rights under the GDPR.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary.

If you ask for your details to be removed at any other time then they will be removed promptly, unless there is a need to retain for legitimate purposes such as the defence of legal claims. If you want to be removed, then please email: info@autopathrecruitment.co.uk

How You Can Access And Update Your Information

The accuracy of your information is important to us. We’re constantly reviewing ways to keep our data fresh and make it easier for you to correct the information that we hold about you. In the meantime, if you change your email address, or any of the other information we hold is inaccurate or out-of-date, please email us at: info@autopathrecruitment.co.uk

You have the right to ask for a copy of the information AutoPath Recruitment holds about you.

Security precautions are in place to protect the loss, misuse or alteration of your information.

Non-sensitive details are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Your Rights

As a data subject, you have the following rights under EU Regulation 2016/679 – the General Data Protection Regulation (“the GDPR”), which this policy and our use of personal data have been designed to uphold:

  • The right to be informed about our collection and use of personal data
  • The right of access to the personal data we hold about you
  • The right to rectification if any personal data we hold about you is inaccurate or incomplete
  • The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you
  • The right to restrict (i.e. prevent) the processing of your personal data
  • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation)
  • The right to object to us using your personal data for particular purposes (e.g. direct marketing)

If you have any cause for complaint about our use of your personal data, please contact us using the details provided and we will do our best to solve the problem for you. For more information please refer to the Information Commissioner’s Office.

Data Security

We have implemented security measures to prevent accidental loss, misuse, or unauthorised access to your personal data. Furthermore, access to your personal data is restricted to parties with a legitimate business need. They will only process your data according to our instructions and are bound by confidentiality obligations.

International Transfers

As part of the services offered to you, the information which you provide to us may be transferred to countries outside the UK. By way of example, this may happen if any of our servers are from time to time located in a country outside of the UK. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing.

If we transfer your information outside of the UK, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

Changes To Our Privacy Policy

We keep this Privacy Policy under regular review. It was last updated in October 2024.